How to manage blogging time better and get more done {+ a bonus}

Raluca Loteanu September 5, 2017
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how to manage blogging time better

This post may contain affiliate links. Read my whole disclosure here.

One of my biggest frustrations when it comes to blogging is the feeling that I’m not able to do as many things as I wish. There are constantly new ideas to write about, new tips to implement, new technical issues to overcome.

And it sometimes feels overwhelming!

I’ve struggled a lot with managing all the tasks related to my blog. At times, it even felt that blogging is taking too much time that I could spend with my family so I needed to find a way to get more done without sacrificing other things that are important to me.

So I took some time and focused on ways to increase my productivity. And I learned some tips that made a big difference for me!

If you also have a difficult time with managing your blogging time in a more efficient way, I hope that these ideas will be helpful for you too!

1. Finding the right goals and focusing on what matters most

One of the first changes that allowed me to be more productive was to realize that I don’t need to do everything! In blogging, there will always be something new to learn and an endless amount of tasks that we could add to our to-do list.

But the truth is that it’s impossible to manage everything. And we shouldn’t even try to do this!

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The best way to become more productive is to set the right goals and stick with them. This also prevents us from being easily distracted and allows us to have more tangible results of our work.

How to implement this:

At the beginning of each month, you can set 3 important blogging goals for that month.

It’s important to set measurable and realistic goals and to write them down. During the month, only focus on the things that help you reach those goals. Everything else can wait!how to manage blogging time betterphoto credit: JETACOM AUTOFOCUS / shutterstock.com

At the end of the month, evaluate what you have accomplished. If you have reached your goals, you will certainly feel happy and motivated to go on!

If not, you can still learn from what didn’t work and do better the next month! Writing down the goals and the progress that you made will allow you to stay focused on matters most for you.

2. Planning time for blogging tasks even on the busiest days

I love blogging and I enjoy to spend time writing! But not all the tasks related to blogging are so enjoyable! Finding the right photos for the posts, scheduling social media content, debugging technical issues… These are things that are time-consuming but still necessary!

And I often found myself procrastinating instead of doing these tasks and this only made things more frustrating. It was easy to find excuses instead of doing them but this wasn’t doing me any good!

What helped me was to schedule a time for every task and focus on it! Even on the busiest days, I try to do the things that are important for my blog instead of postponing them.

I don’t manage to do this every time but things have improved a lot since I made the commitment to finding time for the blogging tasks.

How to implement this:

Include blogging tasks in your weekly schedule and treat them as serious as you treat any other tasks. If necessary, let the other family members know that this is important to you and ask for their support.

Also, make sure that the tasks that you plan every week are according to your goals. This will help you focus on the tasks that are the most important for you!

Once you find a schedule that works for you, things will get easier! You will be able to repeat that schedule every week (with the necessary adjustments) and to create a habit of focusing on your blog!how to manage blogging time betterphoto credit: kitzcorner / shutterstock.com 

3. Batching the tasks to make blogging time more productive

The best tip that has improved my productivity was to implement batching the blogging tasks. I’ve heard about it over and over again from other bloggers and I am very glad that I have tried it too!

Batching the blogging tasks means to focus on only one task at a specific time without allowing any distractions or adding other tasks to the process.

For example: you can batch writing posts and only focus on this on a certain time. Or you can batch creating graphics for your posts. Or answering emails and comments.

The fact that I only focus on one thing makes me incredibly more productive! At first, I was afraid that this process will make me less spontaneous and authentic because it seemed a very “robotic” way of handling tasks! But it is not at all like this!

I still have a lot of flexibility but I am also much more effective!

If you never tried batching before, you can find a great article from ProBlogger about how you can implement it here: How Batch Processing Made Me 10 Times More Productive.

How to implement this:

First of all, make a list of blogging tasks that you regularly do. This can include: writing posts, scheduling social media posts, answering messages, writing emails, or taking blogging courses.

Then, when you include these tasks into your schedule, make sure to only focus on one task at a time.

One system that works great for many bloggers is to set a specific task for a specific day.  For example: writing posts on Mondays, creating graphics on Tuesdays, and so on.

In my case, I don’t have a strict task scheduled for every day because I like to have more flexibility.

But when I feel that I have the inspiration to write posts, I only focus on this!

Then, I set a specific time when I use Canva and PicMonkey to create my graphics. And a time when I schedule my posts on Facebook (using the “schedule” option) and on Pinterest (using Boardbooster).

When I am taking a blogging course, I also set a time every week to only focus on the course and implement the tips on my blog.

While I am completing a batch process, I try to stay focus and ignore all distractions (Facebook, emails that pop-up on my phone, messages).

And it works great! So if you are struggling to better manage your blogging time, I would recommend you to try this! In the same amount of time, you will be able to do a lot more!how to manage blogging time betterphoto credit: Melpomene / shutterstock.com

Helpful resources

Here is a list of resources that can be very helpful for any blogger that wants to use his time better:

1. The 12 Week Year: Get More Done in 12 Weeks than Others Do in 12 Months – an amazing book that will change the way you feel about setting goals (for life in general, not only for blogging)

2. Evernote is an application that will allow you to have all the information you need in just one place. Also, the information will be available for you on any device. This tool is great because it helps you stay organized.

I’ve just started to use it and I like it a lot! The free version of the application is very good but you can also try a free month of premium features if you use this link.

I also use Google Drive to store a lot of useful information and it works great too!

3. Posting on social media can be very time-consuming, so scheduling posts is a good way to save time!

Boardbooster and Tailwind are two awesome programs that make Pinterest pinning easier and more efficient!

There are also other programs that allow you to schedule content on Facebook, Instagram, and Twitter. I cannot make any recommendations because I don’t use them. But most of them have free versions that you can try to see what works best for you.

4. If creating graphics for your posts is taking you a lot of time, a very good solution is to create templates for your graphics and use them anytime you need.

I have created templates in Canva and PicMonkey and this has significantly reduced the time that I spend creating images for my posts.

5. If editing your posts is a task that you want to make more efficient, Grammarly is the perfect tool to help you! It automatically corrects the grammar and spelling errors in the articles, so you’ll save a lot of time.

The best thing about it is that the free version is really good so you can start using it right away. The premium version has a lot of helpful features if you want to improve your writing even more.


A bonus: Tips and resources to grow your blog

If you want to grow your blog and find out about tips and resources that can help you do this, I invite you to join my blogging newsletter.

I don’t publish a lot of articles about blogging on my blog because I focus on content that is helpful for my audience (parenting tips and ideas). So I decided to create a newsletter especially for sharing my blogging journey and the lessons that I learn along the way.

I really hope that they will help other bloggers too and I am happy to share them!

After signing up, you will only receive emails about blogging. (This is not the regular newsletter that I send to my subscribers with parenting tips. It is only designed for bloggers.)

If you want to join, just fill in the below form and then check your inbox! The first freebie you’ll receive after signing up will be about creating a successful editorial calendar for your blog!

If you are looking for ideas on how to manage blogging time better, here are some tips that can help you be more productive! | Blogging tips | Time management tips for bloggers | How to be more productive as a blogger #BloggingTips

photo credit preview photo: Rawpixel / shutterstock.com – photo credit Pinterest photo: kitzcorner / shutterstock.com 

Category: Blogging
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Raluca Loteanu

If you find yourself on this blog I invite you to discover us as the happy family we are, who look with optimism and joy at life. If you want to contact me, you can find me on email, I gladly respond to each message.

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Comments (4 people commented this post)

  • avatar image

    Ada Chindea

    September 6, 2017 Reply
    Wow!!! Raluca, thank you a million! I have read your article and all your resources and they are so very very helpfull!!! Now I can't wait for your next post about blogging! Two questions though... First... have you heard of Todoist? It's the app I'm using for scheduling and prioritising tasks and I was wondering how is it compared to Evernote. Second, I've read that scheduling posts in Facebook do not reach the same number of people as when you post it yourself. What do you think? Have you notice a difference? Thnks again for all the info!
    • avatar image

      Raluca Loteanu

      September 15, 2017 Reply
      Ada, scuza-ma ca iti raspund cu intarziere! Ma bucur mult ca iti plac articolele despre blogging, eu le scriu cu mare drag pentru ca ma pasioneaza foarte mult tot ce tine de blogging! :-) Despre Todoist nu am auzit, asa ca din pacate nu pot face o comparatie cu Evernote. Insa daca merge bine pentru tine si te ajuta sa iti indeplinesti obiectivele, nici nu cred ca iti trebuie altceva! Poate doar eventual sa incerci Evernote-ul gratuit si sa vezi cum ti se pare. Chiar as fi curioasa sa imi spui parerea ta daca le incerci pe amandoua! In legatura cu Facebook-ul, din ce am citit ei incearca sa descurajeze aplicatii de programare automata a postarilor (de exemplu Buffer sau altele similare) si de asta scad reach-ul postarilor facute prin intermediul lor. Insa in cazul postarilor programate prin optiunea oferita de ei in cadrul Facebook nu am auzit sa fie astfel de probleme, dar sincer nici nu am insistat foarte mult sa ma documentez in privinta asta. Eu am ales varianta programarii din doua motive: - in primul rand, Facebook nu este un punct de mare interes in strategia mea legata de blogging asa ca nu vreau sa pierd mult timp ocupandu-ma de pagina (vreau sa fiu prezenta pe pagina constant, insa fara sa fiu nevoita sa ma stresez zilnic cu postari noi) - in al doilea rand, atunci cand facea postarile in timp real se intampla deseori sa nu postez zile la rand din lipsa de timp sau de inspiratie. Cand am inceput sa programez regulat, asta se intampla mult mai rar pentru ca imi rezerv timp special pentru asta. Pana acum nu am sesizat sa fie vreo diferenta de reach in functie de felul in care a fost facuta postarea (in timp real sau programat). Eu zic ca merita sa incerci si sa vezi cum merge!
  • avatar image

    Yesenia

    September 6, 2017 Reply
    Loved your post. Very helpful. I especially enjoyed the part about "batching" and the newsletter. I think for me these were the most helpful.
    • avatar image

      Raluca Loteanu

      September 15, 2017 Reply
      I am so glad that you found it helpful! I hope that you'll enjoy the next newsletters too! :-)

Leave your comment

Comments (4 people commented this post)

  • avatar image

    Ada Chindea

    September 6, 2017 Reply
    Wow!!! Raluca, thank you a million! I have read your article and all your resources and they are so very very helpfull!!! Now I can't wait for your next post about blogging! Two questions though... First... have you heard of Todoist? It's the app I'm using for scheduling and prioritising tasks and I was wondering how is it compared to Evernote. Second, I've read that scheduling posts in Facebook do not reach the same number of people as when you post it yourself. What do you think? Have you notice a difference? Thnks again for all the info!
    • avatar image

      Raluca Loteanu

      September 15, 2017 Reply
      Ada, scuza-ma ca iti raspund cu intarziere! Ma bucur mult ca iti plac articolele despre blogging, eu le scriu cu mare drag pentru ca ma pasioneaza foarte mult tot ce tine de blogging! :-) Despre Todoist nu am auzit, asa ca din pacate nu pot face o comparatie cu Evernote. Insa daca merge bine pentru tine si te ajuta sa iti indeplinesti obiectivele, nici nu cred ca iti trebuie altceva! Poate doar eventual sa incerci Evernote-ul gratuit si sa vezi cum ti se pare. Chiar as fi curioasa sa imi spui parerea ta daca le incerci pe amandoua! In legatura cu Facebook-ul, din ce am citit ei incearca sa descurajeze aplicatii de programare automata a postarilor (de exemplu Buffer sau altele similare) si de asta scad reach-ul postarilor facute prin intermediul lor. Insa in cazul postarilor programate prin optiunea oferita de ei in cadrul Facebook nu am auzit sa fie astfel de probleme, dar sincer nici nu am insistat foarte mult sa ma documentez in privinta asta. Eu am ales varianta programarii din doua motive: - in primul rand, Facebook nu este un punct de mare interes in strategia mea legata de blogging asa ca nu vreau sa pierd mult timp ocupandu-ma de pagina (vreau sa fiu prezenta pe pagina constant, insa fara sa fiu nevoita sa ma stresez zilnic cu postari noi) - in al doilea rand, atunci cand facea postarile in timp real se intampla deseori sa nu postez zile la rand din lipsa de timp sau de inspiratie. Cand am inceput sa programez regulat, asta se intampla mult mai rar pentru ca imi rezerv timp special pentru asta. Pana acum nu am sesizat sa fie vreo diferenta de reach in functie de felul in care a fost facuta postarea (in timp real sau programat). Eu zic ca merita sa incerci si sa vezi cum merge!
  • avatar image

    Yesenia

    September 6, 2017 Reply
    Loved your post. Very helpful. I especially enjoyed the part about "batching" and the newsletter. I think for me these were the most helpful.
    • avatar image

      Raluca Loteanu

      September 15, 2017 Reply
      I am so glad that you found it helpful! I hope that you'll enjoy the next newsletters too! :-)
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